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May 10, 2024 | By christa

Tips and Tricks to Maximizing Productivity With Microsoft 365

Microsoft 365 is a handy program that’s improved our productivity since 1983 and is still going strong. When you think about word processors, Microsoft Word is probably one of the first programs that comes to mind.


Not only has it been around for decades, but it’s a highly customizable and user-friendly software suite that we’ve all come to love. A household staple, if you will.

As a whole, not only is Microsoft 365 a robust program, but it’s also highly adaptable, thus maximizing productivity for users across various industries and professions. However, while its overall utilization is impressive, most users are leaving important productivity features on the table.

Beyond Word Processing and Spreadsheets

Microsoft 365 isn’t just about Word and Excel. It’s a comprehensive suite of productivity tools designed to streamline workflows and enhance efficiency. Here are some tips and tricks to help you make the most out of Microsoft 365 while preserving cybersecurity best practices:

Stay Focused With Focused Inbox

Email overload can be a significant productivity killer. With the Focused Inbox feature in Outlook, Microsoft 365 automatically sorts your emails into two tabs: Focused and Other.

Important emails and messages from contacts you frequently interact with are placed in the Focused tab, while less important emails are filtered into the Other tab. This helps you prioritize your inbox and stay focused on what matters most while ensuring cybersecurity by filtering out potential phishing emails.

Organize with OneNote

OneNote is a powerful note-taking application that allows you to capture ideas, organize information, and collaborate with others seamlessly. Take advantage of features like notebooks, sections, and pages to structure your notes in a way that makes sense to you. You can also use tags, checklists, and search functionality to quickly find and reference important information whenever you need it.

Collaborate in Real-Time With Microsoft Teams

Microsoft Teams is a collaboration hub that brings together chat, meetings, files, and apps in one integrated workspace. You can use Teams to communicate with colleagues in real-time, share documents and files, host virtual meetings, and more. Other features to take advantage of include channels, @mentions, and integrated apps to streamline teamwork and boost productivity while maintaining cybersecurity through encrypted communication channels.

Automate Repetitive Tasks With Power Automation 

Power Automate (formerly Microsoft Flow) is a powerful automation tool that allows you to create workflows to automate repetitive tasks and processes across Microsoft 365 applications and third-party services. Whether it’s sending automatic email notifications, updating spreadsheets, or syncing data between applications, Power Automate helps you save time and eliminate manual work.

Master Productivity With Microsoft 365

By incorporating these tips and tricks into your workflow, you will begin to unlock the full potential of Microsoft 365, maximizing your productivity. Whether you’re a seasoned user or just getting started, there’s always something new to learn and explore within the Microsoft 365 ecosystem.

And while you’re at it, take a look at our recent post, Revolutionizing the Workplace: The Impact of Microsoft Copilot and Generative AI.

LeadingIT is a cyber-resilient technology and cybersecurity support provider. With our concierge support model, we provide customized solutions to meet the unique needs of nonprofits, schools, manufacturers, accounting firms, government agencies, and law offices with 20-200 employees in the Chicagoland area. Our team of experts solves the unsolvable while helping our clients leverage technology to achieve their business goals, ensuring the highest level of security and reliability.


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